Tag: rememberthemilk

How You can Take the Greatest Notes in the World

Use this Simple Technique to Record, Organize, and Recall Everyting

best note taking technique

The information age is upon us. Every day I take in or crank out so much information that it is very difficult to keep it all together. With all of the computers, PDAs, and voice recorders available, I rely on a plain old notebook as my main weapon in the battle to record, create, and organize information. Even though my notebook is simple, my method of taking notes is anything but. I’m going to show you a quick way to go take great notes that will keep you on top of everything.


My Approach to Taking Great Notes

I use a combination of a few approaches modified into my own special method. I base it mostly on the Cornell Note Taking method. Since I’m not a student, I adapted it for taking notes at business meetings and brainstorming projects.


I start out with regular lined notebook paper. I break the page into four sections:



Action Items


Top Section

In Top the section I write the following:

Top Left – Attendee names (if it’s a meeting)

Top Center – Meeting or Project title

Top Right A – Page Number

Top Right B – Date

Top Section of Notes


Notes Section

I use the main section of the page to taking notes or writing ideas and content.


Notes Section


Action Items

I use the left margin of the page for Action Items. These are typically To-Do’s or Open Questions. If there is a task for me, I draw an arrow pointing out of the Notes section (right to left). Then, I write the task name, recipient (if any), the due date. If it’s a task for someone else I draw an arrow pointing into the Notes section (left to right). Then, I write the responsible person’s name, the task name, recipient (if it’s not me), and the due date.


Action Items Section

Summary Section

When the session is over I draw a wavy line below the Notes section. I write a brief one or two line summary at the bottom of the page.


 Summary Section

After the Meeting

I also transfer my Action Items to my rolling To-Do list. There are many great ways to record your task list, I love RememberTheMilk. Here is a tutorial showing how use RememberTheMilk to manage your tasks.

Cataloging Notes

Having a notebook full of notes is not very helpful if you can’t find what you need. I always leave a few pages at the back each notebook to create an Index. When I’m done with a meeting I go to the back and write the Page Number, Topic, and Date. This creates a scannable Index that I can use to quickly find notes by topic or date.


Extra Credit

At a lot of meetings that I attend people write and draw important information on flip charts or white boards. At the end of these meetings I usually pull out my phone and grab a decent picture of the information. Then I upload the picture to my Evernote account. Then the picture is available back at my computer before I even get to my desk. Then I print it off and tape the page to the back of the notes from the meeting. Here is a tutorial showing how to use Evernote to capture information anywhere and recall it any time.


This whole process only adds a few seconds onto the basic note taking process, but provides great benefits down the road. When I need to recall something from a project meeting that happened a month ago I just open the Index, find my page and go to the notes. At a moment I can see who was there, when it happened, what was said, and who was responsible for what. That’s certainly worth 45 seconds after an hour long meeting in my opinion.


Here is an article that I wrote about the virtues of taking notes and some of the other cool things that you can do with them.

If you have any other good note taking ideas please add them in the comments section.

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Create a RoboSecretary for Yourself with Dial2Do

Turn your Smartphone into a Genius Phone

Do you ever wish you had a secretary to take care of setting things up for you? Yeah, me too. Well, I found the closest thing to having your own secretary that you can get without opening your wallet. The free service Dial2Do.com will allows you to use your phone to do the following: check and update your calendar, send emails and text messages, create to-do’s and memos, check the weather, update your twitter account, and a bunch of other things.

Here’s how Dial2Do.com describes their service:

Dial2Do lets you do common tasks by just calling a number and speaking. Use it to send EMAIL or TEXT messages, record REMINDERS to help you remember things, post updates to your TWITTER or JAIKU stream and LISTEN to your favourite internet content. It’s easy and handsfree…

How Dial2Do Works

You get a call in number when you set up your account. When you dial the number a robotic voice ask you what you want to do. You say what you want and they recognize what you said and do it for you instantly.

They integrate with more services than you can shake a stick at. Calendars, Email, RememberTheMilk, Evernote, Twitter, FriendFeed, Wordpress, Blogger, and Typepad, Twitter, Ping.FM, and Tumblr. See the complete list of all of the services that you can use with Dial2Do.

Using Dial2Do to handle your business is extremely simple:

  1. Create a free account at Dial2Do
  2. Set up all of your services (email, calendar, to-do’s, etc.)
  3. Put your Dial2Do phone number in your phone
  4. Call Dial2Do and tell say what you want done
  5. Relax, knowing that it’s all taken care of.

Video Tutorial

See how to make your smartphone into a genius phone using Dial2Do.

Click here to download the Dial2Do tutorial podcast.

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Get Things Done with RememberTheMilk

Simple Flexible To Do List Management

RememberTheMilk Logo

Keeping track of the myriad of things that I need to get done on a daily basis can be near impossible. I use the RememberTheMilk task management service to keep track of my tasks. This is a very simple, powerful, elegant tool for task management and to-do list creation.

You can sign up for a Free or Pro (paid) account. The Free account gives you just about all of the best, most valuable features. The Pro account ($25 USD/year) adds applications for your phone (iPhone, Blackberry, and Windows Mobile). I currently use an iPhone and used to have a Windows Mobile phone and always just used the free mobile web interface, which is very good. Times are tight and so’s my wallet.

Here’s how RememberTheMilk describes their service:

Take your tasks anywhere with this feature-packed application. See tasks located nearby, add and complete tasks on the go, organize upcoming tasks, and sync it all seamlessly with Remember The Milk.

The Inbox is just like your email inbox — except that instead of emails, you’ll receive tasks.

There are four kinds of tasks that will appear in your Inbox:

  1. Tasks sent by other users.
  2. Tasks shared by other users.
  3. Tasks you’ve emailed to your Inbox.
  4. Tasks you’ve added via Twitter.

RememberTheMilk integrates with an increasing number of third party services to incorporate your task management process into some familar places. Here are some of the places that I pull in my to do list:

See the Many Possibilities for Using RememberTheMilk in this Video Tutorial:

Download the Get Things Done with RememberTheMilk tutorial video.

Great Ways to Use RememberTheMilk

View tasks in Gmail, See tasks in your Google Calendar, Create tasks from Google Reader, Remember The Milk for Twitter, See your tasks on iGoogle or Netvibes, Locate your tasks on a Map, and many more.


So if you have a lot of tasks to keep track of, I HIGHLY recommend taking a look at RememberTheMilk to help you get a handle on things. I use and love it all the time! Don’t miss the next article where I talk about another tool that helps me keep organized – Evernote.

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